Company Car & Salary Sacrifice Online Portal
The Fleetsauce online portal provides a seamless, scalable solution for managing both company car policies and salary sacrifice schemes. It brings together employee-focused features that deliver clarity, choice, and engagement, with employer-driven tools that support compliance, cost control, and operational efficiency.
Fleetsauce Online Portal
The FleetSauce online portal provides a streamlined, scalable solution for managing company car policies and salary sacrifice schemes. It combines clear, engaging employee features with powerful employer tools designed to support compliance, cost control, and efficiency.
For organisations operating at scale, the portal offers:
- A single access point for all employees eligible for company car or salary sacrifice benefits.
- A customisable framework aligned to your unique policy, including benchmark cars, Whole Life Cost banding, and CO₂ compliance.
- A secure and scalable platform, proven across thousands of users and aligned to UK financial and tax standards.
Employer Experience
Powerful tools to give employers full control of company car and salary sacrifice schemes
Scheme Management
Configure and manage company car and salary sacrifice schemes quickly, saving time and reducing administrative effort.
Flexible banding rules help align schemes with corporate strategy, environmental goals, and budget targets.
Grade Management
Easily create and manage grade structures tailored to your organisation’s needs.
Control allowances, restrictions, and trade rules to balance fairness, cost, and employee engagement.
Approvals & Workflow
Streamline approvals with configurable routes for managers, directors, and HR.
Automated notifications and progress tracking ensure visibility.
Reporting & Compliance
Live insights into orders, deliveries, CO₂, and cost allocation.
Export data easily for finance, tax, or auditing.
Tool Integration
Connect with HR and payroll systems for automation.
Custom syncing keeps data accurate.
Employee Management
Manage employee access and activity.
Role-based permissions ensure security.
Unique Advantage – FN50 Connectivity & Live API-Driven Rates
The Fleetsauce portal stands apart through its advanced API integrations, enabling real-time connections with selected FN50 funders and dealer partners. Unlike traditional platforms that rely on static rate books, Fleetsauce automatically retrieves live pricing and discount data directly from multiple finance providers.
This delivers clear and measurable advantages:
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Real-time competitiveness – Employees and employers always see the latest finance offers, including tactical and time-sensitive dealer campaigns.
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Complete transparency — ensuring the employer can trust that every quote reflects true market conditions, not outdated figures.
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Optimised value – The platform evaluates funder strengths across makes, models, and contract profiles to secure the best possible rentals.
By combining live API data with our policy controls, governance tools, and powerful reporting, Fleetsauce provides a solution that is more competitive than traditional portals and delivers consistent savings, efficiency, and compliance for large organisations.
How FleetSauce Manages Your Scheme End-to-End
Initial Scheme Setup
Bandings, grades, benchmarks, and vehicle catalogues configured for you.
Live Updates
Rates and vehicle availability updated automatically via FN50 and dealer integrations.
Proactive Adjustments
Automatic updates for tax changes or evolving policies.
Employer Oversight
Full visibility without needing to allocate internal resources.
See How the Portal Can Work for Your Organisation
Request tailored insights based on your policy, fleet size, and goals.
Frequently Asked Questions
The portal is ideal for organisations of any size but is especially powerful for larger businesses managing multiple benefit schemes. It offers a single access point for all eligible employees and can be tailored to your specific company car policy, including Whole Life Cost banding, benchmark vehicles, and CO₂ compliance.
The Fleetsauce Portal is an online platform designed to help employers manage company car and salary sacrifice schemes efficiently. It brings together employee-facing tools for clarity and engagement with employer controls for compliance, cost management, and reporting — all in one scalable, secure system.
Employees log into a secure personal dashboard where they can:
- Search and compare vehicles within their approved policy.
- Use filters for fuel type, CO₂ emissions, grade, budget, and mileage.
- View key details like monthly cost, Benefit-in-Kind (BIK) tax, and delivery times.
- Shortlist and e-sign required documents before final approval.
Everything is designed to make vehicle selection easy, transparent, and compliant.
Every user has a secure, 2-factor authenticated login.
Data is encrypted, and employees can only see vehicles and documents relevant to their grade or policy.
Document e-signing and automatic reminders ensure compliance and audit integrity.
Employers have full control through configurable tools:
- Flexible banding rules and custom grade structures.
- Ability to hide or restrict vehicles outside policy.
- Integration of Whole Life Cost and CO₂ limits.
- Benchmark car enforcement to manage spend.
FleetSauce handles all technical setup and adjustments, reducing admin while keeping oversight in your hands.
The system supports configurable approval workflows — such as manager, HR, or director sign-off.
Notifications and escalations are automated, and every quote’s progress is visible in real-time, ensuring a smooth and transparent approval chain.
Live dashboards provide instant access to order data, vehicle emissions, cost centres, and scheme performance.Reports can be exported for finance, tax, or HR teams, helping ensure full compliance with company, tax, and environmental standards.
FleetSauce manages all configuration on your behalf.
Our team handles:
- Initial setup of grades, banding, and vehicle catalogues.
- Regular rate updates and vehicle availability.
- Adjustments for tax or policy changes.
Employers retain full visibility without needing to dedicate internal resource.
- Simple, intuitive system for exploring and ordering vehicles.
- Clear insight into pay impact, BIK, and running costs.
- Secure and accessible anytime, anywhere.
- Full policy control and automated compliance.
- Reduced administration with approval workflows.
- Real-time reporting to support cost control and sustainability objectives.
Different suppliers mean multiple invoices, logins, and processes. Fleetsauce consolidates everything into one portal with simplified approvals and optional single-invoice solutions.
Tax rules change fast — BIK bands, CO₂ limits, and lease rental restrictions can catch you out. Fleetsauce embeds these rules in the portal and can offer bi-annual policy reviews with tax specialists.
We can handle DVLA licence checks and MID updates, removing your manual admin and reducing risk exposure.
Employees trading up, excess mileage, and inconsistent banding drive costs up. Our Whole Life Cost banding, proactive mileage monitoring, and benchmark vehicle lists keep budgets under control.
Instead of multiple contacts for quotes, maintenance, or accident support - Fleetsauce gives one driver helpline and a single, self-service portal with clear pricing and savings illustrations.
Yes — one platform manages both. Each scheme can be tailored to different grades with custom bandings, funding types, and CO₂ rules.
The portal allows trading up, trading down, cash allowance, and variable perks (like home charger installation), configured by grade or cost centre.
Absolutely. The platform is proven with high street brands and built to support 20,000+ employees with multiple schemes running at once.
We design EV-first choice lists with CO₂ filters & limits and show personalised car choices with all costs associated. Employees save money, and you hit ESG targets.
Our nationwide supplier and logistics network ensures fast vehicle delivery, servicing, and repairs anywhere in the UK.
Our MI dashboards give live reporting on costs, tax savings, mileage, CO₂ reduction, and uptake — so you can show both financial ROI and environmental impact.
Not with Fleetsauce. Our technology is designed for fast configuration — we upload your driver data, set your policy rules, and you’re live in days, not months.
No — our portal can mirror complex organisational structures, including parent companies, subsidiaries, and cost centres. Each can have its own policy rules, bandings, and approval flows.
