At Fleethub, we understand the complexities of managing fleets, from ensuring compliance to optimising efficiency. Our tailored software is designed to simplify every aspect of fleet operations, addressing the real challenges faced by fleet managers daily.

With Fleethub, you gain a comprehensive solution that centralises critical tasks, from tracking vehicle compliance and service dates to managing driver performance and incident records. By streamlining operations and offering proactive insights, Fleethub empowers you to maintain a safe, efficient, and compliant fleet with ease.

More Than Just Software

At Fleethub, we are committed to transforming the way you manage your fleet. Fleethub is more than just software, it is the result of a team with years of experience in fleet management. We’re not here to pitch basic software; our platform has been thoroughly tested and customised to meet the specific needs of fleets.

Our fleet management software comes packed with an array of benefits designed to elevate your operations and drive success. Wondering what the benefits of fleet management software are?

Documents and Image Storage

Fleethub streamlines your record-keeping by securely storing all images and documents in one centralised location with unlimited storage. Easily upload and organise accident images, manage licences, and access finance records anytime. Documents are timestamped with upload details for clarity and traceability, saving you time and ensuring peace of mind.

Vehicle Renewals and Extensions

Fleethub’s customisable alerts ensure you never miss a renewal or extension deadline. Set reminders 12, 6, or 3 months in advance to suit your needs. We offer the flexibility to provide quotes for new vehicles or extend leases on existing ones.

Licence Checks

Fleethub streamlines driving licence checks by generating detailed reports on each driver’s qualifications and driving history. These reports highlight past violations or fines, allowing you to identify high-risk drivers and ensure regulatory compliance.

Mileage Amendments and tracking

Fleethub generates detailed mileage reports, tracking whether vehicles exceed or fall below contract limits. These reports include cost projections, helping you anticipate expenses and adjust mileage allowances proactively.

Set percentage projections to identify vehicles exceeding mileage limits and amend contracts as needed. This proactive approach optimises fleet usage and ensures long-term cost savings.

Vehicle Hand back

At the end of your lease, returned vehicles undergo a thorough damage assessment. If charges are incurred, our team takes proactive steps to scrutinise and dispute them, ensuring they are accurate and justified.

Our experienced team meticulously reviews every detail, guaranteeing you only pay for what’s genuinely owed. This not only ensures fair billing practices but also provides peace of mind and significant cost savings.

Core Features

Fleet management should not be a headache; that’s where Fleethub steps in. Have access to your entire fleet, anytime, anywhere – consider your problems solved with Fleethub.

Vehicle Management

•Seamlessly store and manage vehicle information, ensuring compliance with regulations.

• Effortlessly control leased or financed vehicles, monitoring key details and customising notifications.

• Conduct detailed fuel and emissions analysis for cost savings and sustainable fleet management.

• Simplify maintenance cost analysis for strategic planning.

Driver Management

• Streamline incident recording and tracking for effective driver management.

• Securely store driver license information, aiding in fines allocation and penalty management.

• Access records of training, qualifications, and medical declarations seamlessly.

Risk Management

• Centralise information for regular vehicle inspections and ensure compliance with policies.

• Proactively manage duty of care obligations, creating a safe and efficient fleet.

Fleet Efficiency

• Optimise fuel consumption with insights into each vehicle’s efficiency.

• Identify anomalies in vehicle data for efficient cost management and strategic decision-making.

• Extend leasing contracts or adjust as needed to flexibly adapt to changing fleet requirements.

• Get new quotes on vehicles to explore options and make informed decisions based on evolving fleet needs.

Audit History

Securely upload and store documents and images in a cloud-based system
Securely upload and store documents and images in a cloud-based system
Maintains a detailed history of all inputs, changes, and actions
Includes timestamps and contributor records for every activity
Ensures full transparency across all parts of the system

Compliance Alerts

Receive automated compliance alerts for key vehicle and driver tasks such as MOTs, services, and licence checks, helping ensure nothing is missed.
Centralise all fleet data in one place to simplify access, reduce duplication, and improve accuracy across the board.
Automate notifications to remove the need for manual tracking and reduce administrative burden on your team.
Access compliance information anytime, anywhere, enabling faster decisions and smoother day-to-day operations.
Streamline data management processes by consolidating key records and using the system to generate clear, actionable reports.

Frequently Asked Questions

Fleet management software is purpose-built to help businesses manage their vehicle fleets more efficiently. It offers tools for maintenance scheduling, fuel tracking, driver monitoring and licence checks - all from one central platform. By automating everyday tasks and giving you full visibility across your fleet, it helps reduce costs, improve safety, and ensure compliance.

Our fleet management software, Fleethub, costs £2.50 per vehicle per month.

Key Benefits:

Driver and vehicle management
Assistance in fleet decarbonisation
Enables efficient fleet operations
Helps manage operational risk
Reduce administration

The primary use of a fleet management tool is to streamline and enhance the overall efficiency of managing a vehicle fleet. This tool provides centralised control, allowing businesses to monitor and optimise various aspects of their fleet operations

Businesses and industries with a fleet of vehicles, such as logistics, construction, services, public sector, retail, manufacturing, and healthcare, benefit from fleet management to optimise operations, reduce costs, and enhance overall efficiency.

It is unlimited too how many users can use it.

We offer a free 30-day trial, allowing you to explore the benefits firsthand and determine if it's the right fit for you.

Fleet management includes everything from acquiring and maintaining vehicles to ensuring they remain efficient and cost-effective. It includes choosing between buying or leasing, taking care of maintenance, making sure vehicles use fuel efficiently, and using technology to keep an eye on everything. Safety and compliance are crucial, and there's a focus on using technology, like fleet management software, to make things run smoothly. The aim is to run a fleet that's safe and efficient.

Fleet efficiency refers to the overall effectiveness and productivity of a fleet of vehicles within an organisation or business. It involves optimising the performance, utilisation, and cost-effectiveness of the entire vehicle fleet. This can encompass various aspects, including fuel efficiency, maintenance schedules, route planning, vehicle lifespan, and compliance with environmental standards. The goal of fleet efficiency is to maximise the operational output of the vehicles while minimising costs, reducing environmental impact, and ensuring regulatory compliance. The benefits of fleet management software are evident.

Fleethub streamlines your P11D reporting by generating comprehensive reports for all vehicles, allowing effortless submission to HMRC each year. Our platform facilitates seamless bulk upload and download of all your existing spreadsheets and data into a centralised location, eliminating the need for manual data entry or exports. Simplify your reporting process with Fleethub's efficient and user-friendly features.

We understand how valuable your time is, which is why Fleethub takes the initiative to send alerts for upcoming vehicle renewals. These notifications can be tailored to your preferences, allowing you to choose when and how far in advance you would like to receive reminders.

Absolutely! At the midpoint of your lease contract, you have the flexibility to adjust your mileage with us. If you anticipate being under the mileage limit, making amendments can result in cost savings. On the flip side, if you expect to go over your mileage limit, increasing it can also be a money-saver, considering the hefty excess costs associated with surpassing the limit.

Every input, deletion and modification is meticulously tracked in Fleethub, providing a clear history of all drivers and vehicles. With detailed timestamps and contributors, this centralised system ensures an efficient and transparent logging process, minimising the likelihood of discrepancies and enhancing overall accuracy.

We can help! In the event of an accident charge, we take the initiative to scrutinise and query it, ensuring accuracy. Our experienced team members meticulously handle and double-check the details, guaranteeing that you only pay what is genuinely owed, providing you with peace of mind and fair billing.

We understand that decarbonisation is increasingly imperative for businesses, spurred by both internal net-zero targets and external pressure. Fleet management software plays a crucial role in supporting these efforts by encouraging eco-friendly driving practices, facilitating the adoption of electric vehicles, and monitoring carbon emissions, thereby advancing environmental sustainability and aligning with decarbonisation objectives.

Ensuring compliance for all vehicles and drivers can be a substantial responsibility, requiring meticulous organisation and management. With Fleethub, we centralise all relevant data, offering alert notifications to prevent any missed deadlines. This encompasses validating drivers' licenses, verifying appropriate insurance and ensuring timely MOT, Tax and service renewals. By staying proactive in these areas, we safeguard your compliance, ensuring seamless operations without disruptions.

Rather than dispersing images and documents across various folders or resorting to printouts, Fleethub offers a secure cloud where you can conveniently upload all of them. This includes images of vehicle accidents, providing a comprehensive history of incidents, as well as the ability to upload and organise driving licenses and pertinent documents, all accessible in one centralised location for easy retrieval and organisation.

Effectively managing a sizable fleet can be time-consuming. With Fleethub, drivers are provided access to their accounts, enabling them to input vehicle mileage and additional notes. Their access is restricted, ensuring changes or additional information are traceable in the history log, displaying dates and contributors. This system significantly reduces your workload, allowing drivers to log their own data for certain aspects, enhancing efficiency and reducing administrative burden.