Fleet Support Available For Impending GDPR Regulations

(Posted on 22/03/18)

The new General Data Protection Regulation (GDPR) comes into force on May 25 affecting anyone who collects, stores and uses personal data – including employee data.

Businesses failing to comply with the new regulation could face hefty fines, of up to 4% of a company’s annual global turnover.

With just eight weeks until the introduction of the legislation many fleets will have been addressing the issue, for those who haven’t there is still help available.

The British Vehicle Rental and Leasing Association (BVRLA) continues to provide support and guidance to members to help with preparations for the new rules.

The BVRLA has produced a Guide to the General Data Protection Regulation (GDPR) to provide an overview of the changes being introduced. It looks at specific scenarios which members may encounter including database compliance, consent, data in vehicles and sharing data with third parties.

The association has also delivered an hour-long webinar, which provided working examples for rental, leasing and brokers.

The webinar, hosted by BVRLA Legal and Policy Executive Amanda Brandon and professional trainer Nigel O’Shea, can be viewed here via the BVRLA YouTube channel. Members can also access the presentation slides here via the BVRLA website.

ACFO is also hosting an hour-long webinar about GDPR tomorrow at midday. Entitled ‘ what every fleet decision maker needs to know’.

The association’s first webinar of 2018 will cover what you need to know, what are the key areas you should focus on and what questions should you be asking.

The webinar will also be available as a download from the ACFO members area if you are not able to view it live and will be accompanied by a toolkit containing relevant guides and resources.

To register for the webinar visit: http://www.workcast.com/register?cpak=1215185186347613

Data held by fleet operators which could be affected by GDPR includes: (Source: Fleet News)

• Name, date of birth, age, address. 
• Phone/mobile numbers, emergency contact details.
• Medical conditions relating to ability to drive.
• Location information while working and potentially outside working hours if using a company vehicle (telematics).
• Driving behaviour (speed, acceleration, ‘aggressiveness’ of driving) – the speed information could be handed to authorities in the future for prosecution.
• Potential in-car CCTV for insurance protection which may include in-cab camera so includes personal video footage.
• Any related HR data handled during driver management; performance and disciplinary data.